Cookie & Privacy Policy

This is the Cookie & Privacy Policy for Meneta Group and TONEO.

Privacy Policy

Meneta Group, CVR no. 26314089, is the data controller for the information we process about you, and we ensure that your personal data is processed according to current legislation.

We take your data protection seriously, and therefore, we have adopted this privacy policy to inform you how we process your personal data.

Contact Information

If you wish to contact us regarding the processing of your personal data, you can do so at:

Meneta Advanced Shim Technology A/S

Strandholtvej 49

5270 Odense N

Contact Person: Lotte Pærgaard Christiansen

Title: Head of Human Resources

Phone: 6318 8912

Email: [email protected]

Processing of Personal Data

Personal data refers to any type of information that can be attributed to you to some extent. This privacy policy describes how Meneta processes that information. We only process information about you that is necessary and with purpose, and we always process your personal information confidentially.

Data Security

We have implemented appropriate technical and organizational measures to ensure the security of your information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. We ensure that processing can only take place when all data protection principles are met.

Keeping Data Updated

As our service depends on your accurate and up-to-date personal information, please inform us of any relevant changes in your personal information. You can use the contact information above to notify us of any changes, and we will update your personal information accordingly. If we become aware that your personal information is not accurate, we will update the information and notify you.

Below, you can see the basis on which we process your information, for what purpose, and for how long we retain it.

Website

When you visit our website, we process the following personal information about you:

• Information about IP address, and cookies, or information provided in a contact form, such as name, phone number, and email

We process personal information about you for the following purposes:

• To target potential advertisements you see on our website
• To record information for contact purposes
• To ensure optimal operation and user-friendliness of our website

We process the information on the following legal basis:

• You have given consent via cookie banner (General Data Protection Regulation, Article 6, paragraph 1, letter a).
• Our legitimate interest, which is to manage our website (General Data Protection Regulation, Article 6, paragraph 1, letter f).

Personal information is deleted when it is no longer necessary to optimize the functionality of our website or after 5 years at the latest.

Contact and Service

When you contact us by email, phone, contact form on the website, or by regular mail, we process the following information about you:

• Your contact information and the content of your inquiry.

The purpose of processing your personal information is to provide you with a good service and address your inquiry.

We process this information on the following legal basis:

• You have consented to us processing your information (General Data Protection Regulation, Article 6, paragraph 1, letter a).
• We process your information to provide you with a service in connection with a contract (General Data Protection Regulation, Article 6, paragraph 1, letter b).
• We process your information based on a legitimate interest in answering your questions and possibly engaging in a more detailed conversation to understand your needs (General Data Protection Regulation, Article 6, paragraph 1, letter f).

Your personal information is deleted when the purpose of storing the personal information is no longer applicable. This is assessed specifically based on the nature of the inquiry and its content. We process your personal information for as long as we have correspondence with you. When the correspondence is concluded, and its content does not give rise to further action, the information disclosed in the correspondence is deleted.

Exchange of Goods and Services

Concerning agreeing to the exchange of goods or services, we must process personal information about you. This includes processing ordinary personal information, such as your name and email, to fulfill our obligations under the agreement with you (General Data Protection Regulation, Article 6, paragraph 1, letter b).

Information collected in connection with purchases or sales will generally be deleted once we have delivered the service you purchased unless there is a specific reason to retain the information for a longer period, such as a warranty period, in case you or we need to make a complaint.

We are required to keep accounting records for 5 years from the end of the financial year to which the purchase or sale relates.

Social Media

When you like and/or follow us on LinkedIn, we process the following information about you:

• Your name
• The content of the message you send to us

The purpose of processing your personal information is to keep interested followers updated on relevant posts on social media, new areas, points of interest, etc. We process personal information on the following legal basis:

• Our interest in marketing and improving our website and product (General Data Protection Regulation, Article 6, paragraph 1, letter f).

LinkedIn

We are joint data controllers with LinkedIn for the information collected about you when you visit our page. This means that we, together with LinkedIn, must allocate and determine responsibility for compliance with the legislation regarding the processing of your personal information.

You can find our joint controller agreement here: https://legal.linkedin.com/pages-joint-controller-addendum

If you do not have a profile on LinkedIn, information about your device, location/geodata, and information about your behavior on LinkedIn and outside LinkedIn, e.g., visits to websites, is collected. If you have a profile on LinkedIn, information that you have given permission for in connection with creating your profile, such as reactions, comments, and shares you and others make, is also collected.

We only receive the information that you send to us in the form of your inquiry, like, or comment. In addition, we receive anonymous statistical information about users from LinkedIn through a feature called LinkedIn Page Analytics. If you want to delete your information on LinkedIn, you need to delete your profile. If you delete your profile, it also means that your posts, pictures, and information will be deleted. If you have questions about LinkedIn Page Analytics, you should contact LinkedIn.

Recruitment

If you apply for a position with us, we will process the information provided in your application, CV, and other accompanying documents. You don’t need to provide your social security number.

The purpose of processing your personal information in the recruitment process is to assess whether you are a qualified candidate for a vacant position with us.

We process this information on the following legal basis:

• Based on our legitimate interest, which is to assess your qualifications and competencies in relation to the advertised position (General Data Protection Regulation, Article 6, paragraph 1, letter f).
• The processing of social security numbers only occurs if you have provided it in connection with the application or CV. We process social security numbers to defend or assert a potential legal claim (Data Protection Act, Section 11, paragraph 2, no. 4, cf. Section 7, paragraph 1 and General Data Protection Regulation, Article 9, paragraph 2, letter f).

If you submit sensitive personal information, we process this on the following legal basis:

• Based on a legitimate interest, which is the mutual interest in assessing a future collaboration (General Data Protection Regulation, Article 6, paragraph 1, letter f), and the information can be processed to establish or defend against a potential legal claim regarding the recruitment process (General Data Protection Regulation, Article 9, paragraph 2, letter f).

Applications and attachments can be stored for up to 6 months after the recruitment process is completed, after which your information will be deleted. The purpose of storing information after the recruitment process is to safeguard interests in case of any objections regarding discrimination, differential treatment, or similar during the recruitment process.

For unsolicited applications, the application and attachments are stored for a maximum of 6 months, after which they are deleted. If we wish to keep your applications for a longer period, this is done based on specific consent from you. If we wish to retain your application with attachments for possible future employment, this is done based on your consent (General Data Protection Regulation, Article 6, paragraph 1, letter a).

Disclosure of Information

We use external suppliers/partners for the storage and processing of information. When we use a data processor, we have entered into a data processing agreement with them. They process personal information solely on our behalf and may not use it for their own purposes.

We prioritize suppliers from the EU, as well as from third countries that the EU Commission has approved in terms of the protection level of personal information, per the General Data Protection Regulation, Article 45.

In relevant cases, personal information may be disclosed to independent data recipients, such as banks, auditors, public authorities, etc.

Disclosure of Information to Unsafe Third Countries

We also use some data processors/suppliers in unsafe third countries. When the legislation of third countries does not offer the same level of security as the EU does, we have enhanced obligations in the protection of your data. We have ensured that there is a legal basis for the transfer in the form of concluded Standard Contractual Clauses (SCCs), per the General Data Protection Regulation, Article 46, paragraph 2, letter c and that the information is processed under adequate security measures.

If you want to know more about the transfer basis that concerns you, you can contact us at the above contact point.

Guests

When visiting our facilities, you must register as a guest on an iPad. During the registration, we need the following information about you:

• Name
• Phone number
• What organization you are representing

We process this data about you for the following purposes:

• Emergencies – in case of fire, evacuation, or other extraordinary events, we need to know who is in our buildings and on our property
• By being TISAX certified, we must be able to prove who has had access to our buildings

We process the data based on the following grounds:

• Our legitimate interest to ensure that we can enforce our emergency plan and live up to the TISAX certification requirements (General Data Protection Regulation, Article 6, paragraph 1, letter f)

Your Rights

By contacting the contact information at the top of the page, you can:

• Obtain insight into your personal information
• Have your registered personal information corrected
• Have personal information about yourself deleted
• Have the processing of your personal information restricted
• Obtain your personal information (data portability) to transfer to another data controller
• Object to the processing

If you give your consent to us, your consent is voluntary, and it has no consequences for you if consent is not given, only given to specific points, or later revoked.

Withdrawal of consent can be done at any time by using the contact information above.

When you request to exercise the above rights, we will respond to you within a month. If we cannot accommodate your request, you will receive an explanation for it.

To exercise your rights or if you have questions about the above, you can contact us. Our contact information is at the top of the page.

If you are subsequently dissatisfied with how we process your information, you have the right to file a complaint with the Danish Data Protection Agency (Datatilsynet).

Cookie Policy

What Are Cookies

As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it, and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this may downgrade or ‘break’ certain elements of the site’s functionality.

How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately, in most cases, there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case, they are used to provide a service that you use.

List of all cookies used: